Project Coordinator

Company:Education, Training and Research (ETR)
Location:Scotts Valley, CA
Job Category:
Full time
Employment Type:Full time
Salary:Competitive commensurate with experience


Other: Other

Job Description:


ETR is in need of an exceptional Project Coordinator! Are you interested in managing the daily operations for multiple projects related to ETR’s School-Based Health and Wellness content area? Do have experience fostering a positive team environment? Are you the person that thrives on ensuring deadlines are met and budgets are managed? Do you love working with data and conducting complex analysis? If you are interested in making a difference in an innovative results-oriented organization, this is the career opportunity for you! This position will be based in ETR’s Oakland office.

ETR is a behavioral health non-profit devoted to providing science-based programs and services. We are driven by our mission to advance health and opportunities for youth and families. Our multidisciplinary staff of health educators, program developers, trainers, curriculum specialists, writers, editors, graphic artists, librarians, publication and distribution experts, technologists and social scientists work to transform outcomes in four areas:
  • HIV, sexual, and reproductive health (HIV/SRH)
  • School-based health and wellness
  • Alcohol, tobacco, and other drugs
  • Equity and inclusion in Science, Technology, Engineering, and Math (STEM) fields
Our strategies are based on the philosophy of linking research to practice. We use leading edge and traditional strategies in applied research, evaluation, training technical assistance and capacity building assistance (CBA), program development, product development and evidence-based program dissemination to achieve our mission.

Reporting to the Senior Research Scientist, the Project Coordinator manages the day-to-day operations of one large project or multiple small projects ($600,000 or less). Plans, coordinates, designs and delivers project activities in the School-Based Health and Wellness content area. Writes reports, supervises staff, assists in resource development and contributes to business unit strategic planning.  This position participates in departmental and agency duties in addition to:

ESSENTIAL (CORE) DUTIES AND RESPONSIBILITIES (other duties may also be assigned)
  • Provides leadership in initiation and maintenance of project activities and oversees day-to-day operations of assigned project as well as facilitates project meetings, as needed.
  • Works independently to coordinate, develop, design and deliver all project services, protocols and activities, including planning, logistics, production, and implementation.
  • Participates in hiring, training and supervising of staff, contributes to annual staff evaluations and assumes leadership in establishing positive department morale and cohesiveness.
  • Researches, conceptualizes, and develops new ideas for all major trainings, workshops and presentations related to the provision of project activities.
  • Maintains expertise in project focus area(s), including staying up-to-date in research, program literature, interventions and strategies.
  • Works with other staff and consultants in the development and delivery of project activities.
  • Contributes to the development and management of project budgets, including under-spending or over-spending. Understands how project costs fit into the larger budget.
  • Provides written contributions to the strategic planning and helps conceptualize potential projects.
  • As directed, independently writes progress reports or sections of progress reports.
  • Takes a leadership role in resource development efforts to sustain projects beyond their initial funding period.
  • Serves as project liaison, interacting collaboratively and effectively with clients, partners and other stakeholders as well as is key liaison with funders.
  • Contributes to ETR resource development efforts through contributions to conceptualization of new project ideas, proposal writing, budget development and communications (as appropriate) with potential funders.
  • Contributes to the development of ETR policies as requested.
  • Conducts advanced quantitative data analysis, using SPSS and/or STATA and presents data accurately via reports, power points, presentations, and/or data summaries.
  • Uses science-based data visualization approaches for inclusion in reports and presentations for multiple audiences.

Job Requirements:

  • Master’s degree, MPH or equivalent in related field.
  • Minimum of five years’ experience within area of expertise. 
  • Minimum of three years’ experience as Project Coordinator.
  • Two-three years of supervisory experience.
  • Demonstrated knowledge and experience using SPSS and/or STATA.
  • Demonstrable experience in developing and delivering data summaries, reports, and presentations. 
  • Experience with school-based health and wellness projects desirable.
  • Strong skills in group facilitation and presentation.
  • Strong organizational, interpersonal and leadership skills.
  • Highly developed people skills; ability to work with diverse groups of people.
  • Ability to work independently and as part of a team.
  • Ability to develop and manage project budgets.
  • Ability to provide initiative and independently manage a complex project with multiple tasks from conception to completion.
  • Ability to balance completion of designated project tasks, both short and long-term, with the performance of routine duties.
  • Ability to meet short deadlines, and willingness to work additional hours during deadline periods.
  • Ability to travel as assigned.
  • Valid California driver’s license, acceptable DMV record and proof of auto insurance required.
ETR offers Competitive Salary and Excellent Benefits:
  • Salary: Competitive compensation commensurate with experience. Full-time. Exempt
  • Employer-paid life, disability, health, dental and vision insurance
  • Very generous PTO plan and holiday pay
  • ETR contributes to a 401(k) retirement benefits for qualified employees
  • The opportunity to work with a dynamic, innovative and creative team!
Deadline Date:  Until filled.

Application:       Please submit cover letter and resume to:  T. Sanders, Human Resources Department, ETR Associates, 100 Enterprise Way, Suite G300, Scotts Valley, CA  95066.  E-mail: For complete job description and to learn more about ETR, please visit
ETR is Proud to be an Equal Opportunity Employer
EEO and AA Employer/VET/Disabled

Company Info

Address:100 Enterprise Way, Suite G300
Location:Scotts Valley, CA
Phone:(831) 440-2127